Executive Assistant

Part time                   15 hours per week (with flexibility)

Salary                        £25,000 - £27,000, pro rata (depending on experience)

Reporting to            CEO


Main purpose of the role

To provide good quality support and administrative service to the Board of Trustees and Senior Management Team (SMT) working in particular to the CEO and Chair. To help ensure strategic and operational objectives are achieved whilst ensuring that statutory requirements are adhered to and good governance is maintained. And to provide some personal assistance/support to the CEO and Chair.


Main Responsibilities

  • To provide personal assistant support to the CEO and Chair, with regard to WCA activities.
  • In consultation with the Chair/CEO, to arrange, facilitate and support Board meetings, including; minute taking and timely production, and manage the follow-up and monitoring of resulting actions
  • As decided by the Chair and CEO, to organize and facilitate regular and/or ad-hoc and informal Board meetings and Board sub-group meetings as required.
  • To produce key information required by the Board of Trustees.
  • To be the prime contact for providing trustees with support and administrative assistance.
  • To draft and/or compile correspondence, reports, meeting agendas and other documents on behalf of the Board, Chair and/or CEO and SMT in a timely manner.
  • To provide administrative support, including minute-taking, as may be required at sub-board meetings, including but not limited to: Healthwatch Committee and financial subgroup.
  • To manage and maintain the Risk Register and other internal logs.
  • To support or undertake specific project tasks that might be required and as directed by the CEO.
  • To liaise with the Office Manager to understand and help develop central administrative systems.
  • To liaise with the staff team at all levels to help facilitate Executive/Trustee relations.


Executive Assistant - Personal Specification


Educated to degree level or equivalent.  Or ability to demonstrate a wealth of experience.

Experience & Knowledge

Excellent secretarial and administrative skills.  Being able to process information and complex issues and present it effectively and at appropriate levels to different groups of people.



Excellent experience in minute taking.


Strong drafting skills with a high standard of written English.


Highly productive and efficient and able to take initiative.


The ability to work effectively with a range of partners, to work under pressure and to coordinate the input of others whilst keeping up to date with changes.



Understanding of business support needs, ideally in the charity sector.



Understanding and knowledge of governance structures and/or the ability to learn quickly.



Able to manage own workload and able to work with a low level of supervision and with effective time and resource management.



Can-do attitude and the ability to get on with people.


Ability to effectively use technology and social/electronic media platforms.



Proficient in using Microsoft Office.


Having a good understanding of the issues of equal opportunities as it applies to health and social care services.


Checks compliance

Willing to part take in Safeguard training and any required training.


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